Email Etiquette

© 2013- present The Daring English Teacher, Inc.

We send emails and use electronic
communication for many things:
• Correspondence with people all over the world
• Communicate with more than one person at a time
• Leave messages for people regardless of the time
• Send attachments to people
• Document interactions (serves as a paper trail)
• Work collaboratively on a project
• Apply for a job or internship
• Request a letter of recommendation

© 2013- present The Daring English Teacher, Inc.

• Email and electronic communication is

a part of our personal, academic, and
professional lives.

• The emails you send may say more

about you than you wish to share.

• Maintaining proper email etiquette will

help get your message across
effectively and professionally.

© 2013- present The Daring English Teacher, Inc.

• So what exactly is email etiquette?

Email etiquette is an established set of guidelines and expectations for how people should communicate
electronically.

© 2013- present The Daring English Teacher, Inc.

© 2013- present The Daring English Teacher, Inc.

© 2013- present The Daring English Teacher, Inc.

© 2013- present The Daring English Teacher, Inc.

© 2013- present The Daring English Teacher, Inc.

© 2013- present The Daring English Teacher, Inc.

© 2013- present The Daring English Teacher, Inc.

© 2013- present The Daring English Teacher, Inc.

Here are some things to consider.
• Formatting
• Tone
• Discourse
• Digital Footprint
• Attachments
• Examples

© 2013- present The Daring English Teacher, Inc.

© 2013- present The Daring English Teacher, Inc.

Your email should always include these
elements.

1. Subject
2. Salutation
3. Body
4. Closing
5. Signature

© 2013- present The Daring English Teacher, Inc.

The subject of your email needs to be
direct and clear.

The recipient of the email should know
immediately what the email will be
about by reading JUST the subject line.

© 2013- present The Daring English Teacher, Inc.

Just like you would for a formal or business letter, all emails should begin with a salutation.

A salutation is an opening or greeting.

For example:
Dear Mrs. Smith,

What are some other greetings?

© 2013- present The Daring English Teacher, Inc.

The body of your email should explicitly
state the reason why you are writing.

I am writing this email to kindly ask for a
letter of recommendation.

Can you please look over my paper
and check it for errors?

© 2013- present The Daring English Teacher, Inc.

The closing of your email should be
simple and professional.

Examples:

Sincerely,
Regards,
I look forward to your reply,

© 2013- present The Daring English Teacher, Inc.

After your closing, your signature needs
to include important information.

Include:
Your full name
Your contact information or-

If emailing a teacher, what else should you include instead of contact info?

© 2013- present The Daring English Teacher, Inc.

Subject Line

Salutation

Body

Closing

Signature

© 2013- present The Daring English Teacher, Inc.

© 2013- present The Daring English Teacher, Inc.

Tone, your attitude toward the subject, is
important. Electronic communication
makes tone difficult to convey and
understand.

When emailing teachers or superiors,
always remain positive and academic.

© 2013- present The Daring English Teacher, Inc.

You should avoid writing with sarcasm
and humor at all times because they do not belong in an email for school or work.

© 2013- present The Daring English Teacher, Inc.

© 2013- present The Daring English Teacher, Inc.

This is written or spoken communication.

At school and in a business environment,
a formal or academic discourse is
expected; whereas a less formal
discourse is more common at home and
with friends.

Be mindful of your discourse.

© 2013- present The Daring English Teacher, Inc.

© 2013- present The Daring English Teacher, Inc.

In addition to every tweet, snap, gram, and vine you send off into the digital abyss, EMAILS NEVER GO AWAY!

Be cautious and mindful of your digital
footprint.
Even stuff that "disappears" can be found if someone really wants to!

© 2013- present The Daring English Teacher, Inc.

Similarly, using email is a great digital
record keeper!

Use email to help you keep a digital record of important messages.

© 2013- present The Daring English Teacher, Inc.

© 2013- present The Daring English Teacher, Inc.

Before sending an attachment, make
sure that it is in a universal format so that it can be opened easily. (PDF, JPEG, PNG)

Also, you will want to make sure that
your teacher accepts attachments.
Some schools ands companies BLOCK attachments- so they may not receive it!

© 2013- present The Daring English Teacher, Inc.

© 2013- present The Daring English Teacher, Inc.

Mrs.Smith@School.com

i wont be @ class tmrw what r we doing & is their hmwk

Drag your flag onto one of the PROBLEMS you see in this email.

YOU MIGHT NOTICE
• No subject line, salutation, closing, or signature

• Incorrect discourse (text-speak)
• Missing punctuation
• Grammatical errors