Educ 605 - EMIS

The state of education in the Philippines demands information about the inputs, resources, governance, operations and outcomes of the education system. An education management information system (EMIS) provides systematic, quality data in a well‐structured enabling environment that facilitates utilization of the information produced in planning and policy dialogue. 

​Why EMIS is a Must for educational system?

1. To provide users with simplified access to the information they need to enhance their efficiency at work

2. To enable decision makers to make more confident and informed decisions based on evidence

3. To enable the development of appropriate policies based on issues identified and institutional targets

4. To help an institution develop a clear picture of its strengths, weaknesses and opportunities for improvement

5. To enhance the learning experience of every student and benefit their education

6. To ensure efficient an appropriate allocation of resources to minimise wastage

7. To boost overall cost-effectiveness and make it easier to make important budgeting decisions

8. To contribute to the efficiency and effectiveness of all day-to-day operations to support faculty members and administrators

​When you have all the data in one place, you can monitor everything easily. This way, you don’t have to lurk around for information here and there.

​You can simply access the info, analyze the same and make quick decisions based on facts.

​Enhanced Student Information Management

​Tracking student info is one of the most chaotic tasks. And this is what an EMIS helps simplify.

​With an effective EMIS, you can create a student dashboard that contains student:

• Attendance Data

• Exam Data

• General Performance Information

• Demographic

• Alumni Tracker

​An EMIS helps improve communication at all levels. It can reach out to teachers, parents, or even students both collectively and individually.

​Using an EMIS, managing exams becomes a breeze. The teachers can schedule the exams and share the related info on the portal.

​The same portal can be used for tracking the grades and notifying the parents. This will help lower some burdens off your teachers’ shoulders.

​An EMIS manages several tasks such as attendance, fee management, student info, exams, etc. As a result, teachers can focus better on enhancing student learning.

Despite considerable global efforts to improve the availability and quality of educational data, there is still much room for progress for Philippine Education System.

​Setting the Scene

Data‐Related Demands to Improve Education

​There is a demand for the right education data. This means data that is comprehensive, relevant, reliable, and timely. In education systems overall, “there is a lack of data and information on policies at a more granular level, of the type that policy makers and stakeholders need when they are making concrete choices on how to promote education and learning for all” (World Bank 2013d, 5).

​There is a demand for education systems to make decisions on the basis of data. As education systems move toward capturing education statistics at all levels and increasing accountability for improving educational quality, access to and use of education statistics becomes a necessary part of policy implementation and review (Kitamura and Hirosato 2009)

​Due to the complexity of education data, an institutionalized solution is needed that looks at the whole education system in a comprehensive, structured, and systematic manner via statistics. In recent years, many countries have substantially reformed their education systems by collecting more data at local levels and using performance indicators and measurements of learning outcomesin order to monitor educational performance (Bruns, Filmer, and Patrinos 2011).

​5 Basic Approaches of EMIS Tools

• Data collection

• Storage

• Integration

• Analysis

• Dissemination

​8 Primary Elements in EMIS

​1. Educational Planning

2. Educational Administration

3. Educational Organisation

4. Educational Direction

5. Educational Co-ordination

6. Educational Supervision

7. Educational Controlling

8. Educational Evaluation

• Decision-makers gain quick and easy access to important information

• Elimination of human error through extensive automation

• Automatic or simplified identification of potential issues

• Essential data and insights for boosting cost-effectiveness and efficiency

• An essential tool to support policy planning and strategic decision-making

• Significant benefits for students, faculty members and administrators alike

• More strategic resource allocation and minimization of waste

• The creation of a blueprint for a more successful and profitable future