Writing Correspondence

What is

correspondence?

Correspondence is a form of communication
written from one person to another or a
group of people with a purpose. It can be
in the form of:

●Letter

●Email

And it always conveys a purpose - a reason
for writing the letter.

Why might someone

write

correspondence?

Correspondence is used to COMMUNICATE a
PURPOSE. Some of those purposes include:

●Persuasion - a call to action

●Information - conveying information about a
topic

●Explanation - details about a topic

●Connection - catching up on events

●Recommendation - suggesting someone or
something to be put into place

It all depends on the connection or
relationship between the sender and receiver of
the letter.

Greeting/Salutation
This will include some form of
addressing the receiver of the

letter and may include their

location details depending on the

form of the correspondence.

Body

This is where the sender writes
their message that should convey

their overall purpose. It can also
be used to acknowledge the receiver

as well and extend a friendly

greeting.

Closing

This will be how you end your

letter and “sign off.” Often this
can be done with simple word or
phrase to signal that the letter

has come to an end.

Signature

This will include some form of

sender representation, most often
a name and a written signature. It

may also include a person’s

professional title.

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03

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What makes up a letter of

correspondence?

Style

How does your style of writing convey purpose, tone,

and connection?

Formal Tone

Should be used in professional settings
and any time you are addressing someone in
a professional organization. When in
doubt, use formal tone!

Informal Tone

Should only be used in a nonprofessional setting
and only when you are addressing someone you are
very close with and have established a personal
relationship with. Formal tone can still be used
even with a personal relationship!