Questions to ask when organising information

​•What is the purpose of the information and how will it be used?

•Who will use this information? Is the information for internal staff or external clients, a senior or junior person, someone with lots of knowledge on the topic or only a little?

•What procedures or style requirements will need to be followed for its presentation or format?

•What format will it be required; a soft and/or hard copy?

Formatting information

​Information will be formatted in different ways depending on its purpose:

•reports and letters

•spreadsheets

•visual diagrams such as shapes, charts, pictures and tables

•databases​

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​2B Store information using systems and technology

​Information can be stored using:

​•Information management systems

•Knowledge management systems

•Record management systems

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