
Module 14: Procurement
Presentation
•
Professional Development
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Professional Development
•
Easy
Shelley Seckers
Used 6+ times
FREE Resource
8 Slides • 11 Questions
1
M14_Procurement
Today we will..
* Review purchasing policies and procedures
* Review account codes and their purpose in finance accounting
2
Poll
Are you responsible for purchasing items for your department?
Yes
No
Sometimes, if someone is out of the office
3
During this module you were able to find the directions on how to purchase
Software
Memberships
Direct Cost on Sponsored Projects
Copiers
& Purchasing Card Items
4
Let's Play a Game to Review what you learned....
You can use your notes if you would like to check some of your thoughts from the module!
5
Multiple Choice
When purchasing software for your department you must obtain permission from whom
IT Procurement & Licensing Solutions (ITPALS)
Office of Sponsored Programs
Procurement - P-Card Specialist
Controller's Office - Fixed Assets
6
Purchasing Software
Remember the The Software Service Center provides technology and solutions for faculty, staff, and students, while adapting to the changing needs of our customers and the growth of information technology.
Visit https://itpals.vt.edu/
7
Multiple Choice
In order to purchase departmental software you must submit the order using this VT system
Banner
HokieMart
Chrome River
8
HokieMart
How to purchase: https://itpals.vt.edu/
Review: HokieMart is the electronic marketplace used within the university to efficiently process all purchasing transactions.
9
Multiple Choice
According to Policy 3220: Direct Payment Procedures is it allowable to reimburse someone for membership and association dues including related assessments.
Yes, It is allowable!
No, It is not allowable!
10
Policy 3220: Direct Payment
Some transaction categories are required to be transmitted to the state’s e-procurement system (eVA) and some are exempt.
Membership and Association dues including related assessments are eVA exempt.
11
Multiple Choice
According to the CLAW, a purchase that is less that $50,000 requires how many quotes?
3 quote
5 quotes
12
Poll
Have you ever purchased equipment using sponsored funds?
Yes
No
13
Multiple Choice
Virginia Tech has a Copier Management Program.
True
False
14
Poll
Does your department rent or own your copier?
Rent
Own
I Don't Know
15
Multiple Choice
If you have a p-card purchase that is more than the limit you can split the payment to reduce the amount so the transaction can go through.
True
False
16
P-Card Directions
https://sites.google.com/vt.edu/fiscal-program/digital-notebook/p-card
17
Multiple Choice
Reconciliations are required to be completed
monthly
quarterly
annually
18
Multiple Choice
What website has a list of the account codes?
https://www.controller.vt.edu
https://www.bursar.vt.edu/
https://www.obfp.vt.edu/
19
Account Codes
Always check the Controller's website to identify the correct account code when purchasing!
https://www.controller.vt.edu/accountcodes.html
M14_Procurement
Today we will..
* Review purchasing policies and procedures
* Review account codes and their purpose in finance accounting
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