

M14_Procurement (Zoom)
Presentation
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Professional Development
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Professional Development
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Easy
Brianna Saville-Reynolds
Used 3+ times
FREE Resource
8 Slides • 9 Questions
1
Module 14 Procurement
Today we will..
* Review purchasing policies and procedures
* Review account codes and their purpose in finance accounting
2
Poll
Are you responsible for purchasing items for your department?
YES
NO
Sometimes, if someone is out of the office.
3
During this module you were able to find the directions on how to purchase
- Software Memberships
- Direct Cost on Sponsored Projects
- Copiers
- & Purchasing Card Items
4
Let's Play a Game to Review what you learned....
5
Multiple Choice
When purchasing software for your department you must obtain permission from whom
IT Procurement & Licensing Solutions (ITPALS)
Office of Sponsored Programs
Procurement - P-Card Specialist
Controller's Office - Fixed Assets
6
Purchasing Software
Remember the The Software Service Center provides technology and solutions for faculty, staff, and students, while adapting to the changing needs of our customers and the growth of information technology. Visit https://itpals.vt.edu/
7
Multiple Choice
In order to purchase departmental software you must submit the order using this VT system?
Banner
HokieMart
Chrome River
8
HokieMart
HokieMart is the electronic marketplace used within the university to efficiently process all purchasing transactions.
9
Multiple Choice
According to Policy 3220: Direct Payment Procedures is it allowable to reimburse someone for membership and association dues including related assessments.
Yes, it is allowable!
No, it is not allowable!
10
Policy 3220: Direct Payment Procedures
Some transaction categories are required to be transmitted to the state’s e-procurement system (eVA) and some are exempt. Membership and Association dues including related assessments are eVA exempt.
11
Multiple Choice
11. According to the CLAW, a purchase that is less than $50,000 requires how many quotes?
3 quotes
5 quotes
12
Poll
Have you ever purchased equipment using sponsored funds?
Yes
No
13
Multiple Choice
If you have a p-card purchase that is more than the limit you can split the payment to reduce the amount so the transaction can go through.
TRUE
FALSE
14
P-Card Directions
https://sites.google.com/vt.edu/fiscal-program/digital-notebook/p-card
15
Multiple Choice
Reconciliations are required to be completed
weekly
monthly
quarterly
16
Multiple Choice
What website has a list of the account codes?
Controller
Bursar
Budget Office
17
Account Codes
Always check the Controller's website to identify the correct account code when purchasing!
https://www.controller.vt.edu/accountcodes.html
Module 14 Procurement
Today we will..
* Review purchasing policies and procedures
* Review account codes and their purpose in finance accounting
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