Notices, Memos and Circulars

To convey information to a specific group of people

To document a meeting or conversation

To request information or action from someone

To provide a detailed explanation of a process

To inform or remind employees about a company policy

To announce a new product launch to customers

To provide detailed instructions on a process

To document a legal agreement

To convey information to a large group of people

To document a decision made by a group or committee

To request information or action from a specific person

To provide a detailed explanation of a process

Bullet points

Tables

Paragraphs

Headings and subheadings

Past tense

Present tense

Future tense

Imperative tense

Heading, introduction, main body, conclusion, signature

Heading, date, recipient, sender, subject, main body

Heading, recipient, sender, main body, conclusion

Heading, subject, introduction, main body, conclusion

Bullet points

Tables

Greetings

Attachments

A greeting and a closing

The recipient's address and contact information

A detailed explanation of a process

References to external sources

To announce a new policy to employees

To provide detailed instructions on a process

To request information or action from a specific person

To convey information about a specific event

A subject line

A recipient's signature

A date stamp

A table of contents