Google Calendar

Activity 1: Create and modify an event in Google Calendar
In this activity, you practice creating and modifying an event in Google Calendar. Use your organization's corporate oce as the location. Complete the following steps:

1. In Google Calendar, select Create.
2. In the event window, include the following information: a. Activity Name B. Location C. Date D. Time
3. Select Save to add the event to your Google Calendar.
4. Switch from week view to month view. Find and select the event.
5. Select Edit event. Modify it to be a full day event.
6. Save the event.
7. Open the event to adjust the time back.

Note - Use an activity or an assignment/test that is coming up!

Activity 2 Add a guest and attach a file from Google Drive

Now it’s your turn to add a guest and attach a filele. You continue working with the event from the previous activity. Complete the following steps:
1. Return to your event and select Edit event.
2. Add a firend as a guest.
3. Optionally, add a description.
4. Attach a file. For this activity, you should be the owner of the file you attach to the event.
5. In your event, choose Add attachment. Locate and insert your attachment.
4. Select Save, and optionally, send a notication to your guest, and when prompted, check that the link permissions are set to “View” for your invited guest.

Note: The ability to share les externally may be restricted by organizational policies.

Activity 3: Use Google Calendar search

Now it’s your turn to search for the event you created earlier. Complete the following steps:

1. Select Search then select the down arrow to enter your criteria.
2. Try your search with dierent criteria: a. Name of event b. Date c. Location

Activity 4: Mark yourself out of office and create a task

Now it’s your turn to apply other event types using Google Calendar. You set an out of office response for next week. Then, you create a task to catch up on email the day you’re back in the office. Complete the following steps:
1. Select Month view, then select Tuesday of next week and drag on the calendar grid to next Thursday.
2. Select Out of office.
3. To avoid declining existing events if you’re using your school calendar for this training, ensure “Automatically decline meetings” is NOT selected.
4. Select Save.
5. Make sure that the box next to “Tasks” in your “My calendars” list is checked.
6. Select next Friday.
7. Select Task and add the title “Catch up on email.”
8. Select Add time and set the task for 10am or when you have a study hall. Select Save.

NOTE: The ability to set an out of office response only exists within work or school Google accounts. You won’t be able to carry out this task with a personal Google account.

​ Activity 5
Complete the following steps:
1. Select Add other calendars and Create new calendar.
2. Name your new calendar “After School Schedule” and select Create calendar.
3. When prompted (at the boom of the screen), select Congure.
4. Scroll to Share with specic people or groups and select Add people.
5. Enter a parent’s email and adjust the permissions to Make changes to events.
6. At this point you would select Send and your parents will receive an email inviting them to add your calendar to their list. For the purpose of this exercise, you can choose to skip this step but if you want to invite a parent, click Send now. To unshare your calendar, hover over your parent's name and click X to unshare the calendar.

Note: The ability to share calendars externally may be restricted by organizational policies.