This standard focuses on evaluating and refining how digital artifacts (such as shared files and storage systems) are managed for security and efficiency, which applies to the secure use of cloud-based systems like OneDrive.

Objective

• Students will understand the security risks and best practices associated with using cloud-based storage systems like OneDrive. They will learn how to secure their devices and networks while sharing files responsibly.

​Success Criteria:

• Recognize Cloud Storage Risks

• Implement Device and Network Security

• Apply File Sharing Permissions

• Perform Regular Security Audits

​Learning Criteria:

• ​Accurately Identifies Security Risks

• Implements Security Practices

• Manages File Permissions

• Conducts Security Audits

FERPA, HIPAA/PHI, and PCI data should not be stored in OneDrive.

​Do Not Store Confidential Information

"What Is The Difference Between FERPA And HIPAA?"

Appropriate File Storage

How to Use OneDrive Securely

1. Secure Workstations:

   • Install virus/malware detection software.

   • Run a firewall that blocks inbound traffic.

   • Keep systems and software up-to-date.

   • Avoid logging in as an administrator unless necessary.

   • Password-protect devices and use screen saver passwords.

Use Alternative Storage Options To Secure Data

For specialized needs use LTS Digital Data Storage Tools
or

Build your own CLOUD!

​Network Security

Use Secure Connections:

• Use your school’s network: When on campus, always connect to the school’s wired network or secure WiFi (like uwec.edu WiFi) because it’s safer.

• Be careful with public WiFi: If you're using WiFi in a public place (like a coffee shop), follow safety tips to protect your information. You can also make sure your home WiFi is secure by setting a strong password and not sharing it with others easily.

These steps help keep your data and personal information safe online.

Exercise Caution:

• Be mindful when sharing files—use specific individuals rather than "everyone" or "public."

• Adjust sharing permissions: Change "Can edit" to "Can view" if necessary.

• Avoid sharing entire folders when only specific files are needed.

​​File Sharing Guidelines

​Quarterly Review: Regularly review and update sharing permissions.

• Remove access for individuals who no longer need it.

​​Sharing Review

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