Invitation Letter

​Kinds of Formal Invitation Letter

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• Birthday       : Ulang tahun

• Wedding      : Pernikahan

• Anniversary  : Hari jadi

• Meeting       : Rapat

• Graduation  : Kelulusan

• Dinner          : Makan malam

Formal Invitation Letter

by Budi Hartanto

​Kompetensi Dasar

​

3.3 Membedakan fungsi sosial, struktur teks, dan unsur kebahasaan beberapa teks khusus dalam bentuk undangan resmi dengan memberi dan meminta informasi terkait kegiatan sekolah/tempat kerja sesuai dengan konteks penggunaannya

4.3 Teks undangan resmi

4.3.1 Menangkap makna secara kontekstual terkait fungsi sosial, struktur teks, dan unsur kebahasaan teks khusus dalam bentuk undangan resmi lisan dan tulis, terkait kegiatan sekolah/tempat kerja

4.3.2 Menyusun teks khusus dalam bentuk undangan resmi lisan dan tulis, terkait kegiatan sekolah/tempat kerja, dengan memperhatikan fungsi sosial, struktur teks, dan unsur kebahasaan, secara benar dan sesuai konteks

​What is a formal invitation letter?

​An Invitation Letter is a document that presents a formal request for the presence of an individual, a group of people or an organization at an event. An invitation letter may be formal or informal. It could be printed on paper or sent via email.

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​The formal invitation is much more classical and elegant, with letters, for example, in Times New Roman, with proper punctuation and capital letters. It will also speak to your guests with the highest grade of formality.

​What is a formal invitation letter?

​

Formal Invitation (Undangan Resmi) biasanya dikeluarkan oleh sebuah instansi atau perusahaan. Undangan Resmi ini umumnya ditandai dengan adanya singkatan “RSVP” di bagian bawah dari undangan tersebut.

Apa yang dimaksud dengan RSVP? RVSP adalah singkatan dari bahasa Perancis untuk Répondez S’il Vous Plait (Respond please/ please reply) dalam bahasa Indonesia berarti “Mohon tanggapan/ jawaban”.

​Generic Structure

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Secara umum/dasar bagian teks sebuah undangan meliputi:

1. 1. Receiver/To: nama orang yang dituju/yang diundang​

2. 2. Body of invitation/isi undangan: Isi undangan biasanya berupa hal hal berikut ini:

• . Subjek: Nama Acara

• . Day or Date: Hari dan tanggal

• . Time: Waktu yang ditetapkan

• . Place: Tempat dimana acara tersebut diadakan​

    3. Sender/from: Orang yang mengirim undangan

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​Kinds of Formal Invitation Letter

​

• Birthday       : Ulang tahun

• Wedding      : Pernikahan

• Anniversary  : Hari jadi

• Meeting       : Rapat

• Graduation  : Kelulusan

• Dinner          : Makan malam

​ Expressions of Formal Invitation Letters

​1. Opening expressions:

​a. I am very pleased to say that our company has advanced progress in the previous years

b. I am very happy to say that our school has received grade A in acreditation from Ministery Education and Culture.

c. I am very pleasure to inform that our proposal join corporation has been achieved by PT. Eco Corp.Ltd.

d. With great pleasure, we wish to inform you that we are success in running the annual program.e. etc

​2. Purpose Expressions of formal invitation

​a. We would like to ask you attending this annual meeting.

b. I expect you will come to our graduation celebration

c. We would like to invite you to attend the webinar.

d. We cordially you manage your time to join our meeting.

e. etc

​3. Expressions to state the place, date and time

​a. This annnual meeting will be held at 2.00 pm , Saturday, September5, 2020, Main Hall of Plaza Indonesia, Jakarta.

b. The seminar will be held at 8.00 p.m. on Sunday, September 6, Second Floor of Arya Duta Hotel Pekanbaru

c. The meeting will be held at 6.00 p.m. on the coming Thursday, September 10th 2020 at Grand Suka Hotel Banjarmasin.

d. The event will be held on Saturday, 12 September 2020 at 7.30 a.m. – 11.00 a.m. at Sungkai Room of Ibis Hotel Bandung

​4. Closing Expressions of Formal Invitation

​a. Thank you for your coming.

b. Thank you for your time

c. Thank you for your intentions.

d. Thank you for your attention

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Invitation Letter Writing Tips

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• ​It must include the address, date, and time of the event on the left side of the letter.

• ​Make sure to mention the salutation at the beginning and your signature at the ending of the letter.

• ​Make sure to write a grammatically correct and concise letter.

• ​The host must express his or her warm welcome to the guests.