​Induction Process

• ​Induction is very important to help the employee become fully committed to the organisation from the start. Good induction sets the tone and expectations for the employee’s relationship with their manager and the organisation, and helps an employee understand the purpose, functions and tasks of their job so they can perform at their best.

​Who is responsible for Induction?

• ​Managers or supervisors are usually responsible for the induction of their new employees, but others are often included at different points in the process, for example, a senior manager or the chief executive might give a presentation on the history, functions and services of the organisation to a group of new employees. Larger organisations might run induction programmes with lots of new employees from around the organisation.

​Why is induction a good idea?

• ​Covers information about the job being offered

• ​Makes staff member feel welcome

• ​Helps the employee know about procedures in the workplace e.g. health and safety

​What induction programmes must include​

​1. A full health and safety briefing showing your evacuation plan, any hazards or risks in the workplace and how to be safe from them, the process to report and isolate/eliminate/minimise risks and hazards.​

​

​2. Provide safety or other tools or equipment needed for the job and train the employee in how to use them correctly. 

​

​3. Check the employee is comfortable in their workspace, for example, check the chair and desk height, and that there is enough space to do the job.

​4. Give the employee any training and resources they need to do the job.

​

​5. Clarify the employee’s start time, finish time, and the times and length of rest and meal breaks, or take the time to negotiate these times with the new staff member.

​

​6. Discuss any in-house policies and rules that apply to the employee.

​

​7. Get your new employee’s completed tax code declaration (IR330).

​

​8. Location of bathroom facilities, any other amenities (eg kitchen, cafeteria, lunch room, sick room etc.)

​9. Introduce the new employee to all co-workers, supervisors and relevant people such as health and safety representatives, union delegates (if a member), fire wardens and first aid officers, key contacts and stakeholders for the employee.

​

​10. How to log on to computers and access relevant programmes and websites.

​How long should an induction last?

• ​Inductions should occur at the beginning of an employees' employment.

• ​It should run for however long it is required to get all the information covered. This could be from 1 hour - 8 hours depending on the size of the organisation etc.

• ​If more than one employee, it may be required to run it in groups and for probably a whole day.